Typical responsibilities involve calendar keeping, writing memos, issuing periodic reports and general office support tasks. In internal polling, employee perception of executives improved 45% during my tenure, thanks to EQ skills and better email oversight and editing. Typical responsibilities involve calendar keeping, writing memos, issuing periodic reports and general office support tasks. Executive Assistant job qualifications and requirements. Typing, filing, and other clerical skills are important, but the best executive assistants often have strong personalities that are exhibited through several beneficial soft skills: Communication skills: Executive assistants often serve as a gatekeeper, deciding which messages and which visitors or callers need to go directly to their employer and which need to redirected or handled in some other way. However, executives who work late sometimes expect their executive assistants also to be available after hours. In order to meet these elevated expectations and perform new functions, Executive Assistants need to constantly up their skills and knowledge. Supported executive staff level including preparation and transmission of routine correspondence, scheduling meetings, appointments and conference calls. Executive Assistant’s responsibilities include managing calendars, making travel arrangements and preparing expense reports. Because an executive assistant may be required to make actions for their boss, skills in leadership, critical thinking and organization are three general attributes that employers look for. Many have a masters degree. Senior Executive Assistants adopt an attitude of regular professional development. To be a successful candidate for executive assistant jobs, resume expert Kim Isaacs says it helps to have a comprehensive resume. Summary: Resourceful Executive Assistant with 5+ years of experience, seeking to increase efficiency at United Frostacre Inc. Notice how this applicant showcases her skills not only in her skills section, but also in her professional profile: @media(min-width:550px){ .adslot_1{width:300px;height:250px;} Some crucial traits to include in your resume are resourcefulness, efficiency in … The difference is that an executive assistant is specifically a senior office staff member assigned to a top executive. Some will be solely responsible for managing functions related to the supervisor’s schedule, travel arrangements, and managing communication and relationship issues surrounding the executive manager or management team. We are seeking an Executive Assistant to provide administrative support to upper management. Some will have no budgetary responsibility, or payroll duties. Executive assistants often manage executive calendars. Communication skills. Working in an office with high powered executives takes a tremendous amount of finesse and patience that only experience can provide. Tailor your marketing pitch to your ideal candidate and let those job seekers know why your company is a great place to work. Your daily responsibilities will include conducting research, preparing statistical reports, entering data into our system, running … Most executive assistant positions are front-facing and many also involve inter-office communication. 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Examples of an Executive Assistant Resume Summary Statement Think about these examples when writing a resume summary statement: Detail-oriented, diligent administrative professional with experience in financial and manufacturing industries. Apply directly with firms or review openings on sites like Indeed, Monster, and Glassdoor. This involves supervising and training other office staff, as well as tackling tasks that could have a dramatic effect on the success of a company. They also act as gatekeepers, making decisions about who gets access to the executive and what information the executive receives. F or ideas on how to showcase your office-management skills and experience, c heck out this resume sample for an executive assistant that It is essential to provide a well-formatted executive assistant resume that will show executive recruiters that the candidate has the requisite skills and experience to undertake the new role. Your email address will not be published. (adsbygoogle=window.adsbygoogle||[]).push({}); An executive assistant skill summary may serve many purposes. Qualifications - Highlight your highest and most relevant qualifications, whether they're academic or vocational. Time management skills. Acting as gatekeepers and problem solvers, their responsibilities go way beyond basic administrative work.They not only help manage inner office workings, but also maintain a balance between professional, familial, and social obligations. Home » Executive Assistant » Executive Assistant Skills Summary. The skills section plays a significant role in the formation of an executive assistant resume because this job is based on the skills of an individual. As a result, these workers also can act as a liaison between the executive and the rest of the clerical staff. .adslot_1{width:300px;height:250px;} Hard Skills for an Executive Assistant: Microsoft Word, Excel, Outlook, Powerpoint, SharePoint; Database management; Calendar management; Online research ; Business Knowledge; Soft Skills for an Executive Assistant: Communication (written and verbal) Required fields are marked *. Executive assistants must be excellent communicators with colleagues as well as customers or other external stakeholders. Influencing decisions by recommending the latest and most cost effective office technology is an aspect of the senior EA's role. What do typical high ranking officers and managers look for in an Executive Assistant skills list? } This is more possible because mobile and other electronic communications have made it so executives are more likely to handle their own correspondence and scheduling. Therefore, the more clearly you can demonstrate your skills, the better. Key skills, tools & software - Every executive assistant role will be unique, so match up your skills, software and IT knowledge to the job description and incorporate them into your profile. This is far worse than the 7% growth projected for all occupations and significantly worse than the 5% decline projected for all secretaries and assistants. Executive Assistants hold a very important role within an organization. Interests and activities – Keep your interests professional! Executive assistant skills can include hard and soft skills such as technology skills, organization, communication and time-management skills that help them succeed in their roles. Computer skills – Again, relate your skills to the job you are applying for, as an Assistant, we have to have excellent computer skills, so make sure this has been noted down on your CV. Fulfilled daily executive assistant duties, including calendar management, communication, and projecting a compassionate face for the executive. Commended 15x by execs for outside-the-box problem-solving skills. Expert level proficiency in all MS Office applications.’ This example mentions the applicant’s educational and professional background, both of which are relevant to an Administrative Assistant position. Executive Assistant [Intro Paragraph] This first paragraph should contain a brief, two- to three-sentence description of your company. Executive Assistants hold a very important role within an organization. They often conduct research and prepare reports that influence company policy. Executive assistants typically are working in an office setting and interacting with visitors, callers, and other executives in addition to their own bosses. Your executive assistant resume is your identity in the professional world. Executive assistants are similar to administrative assistants or secretaries in that they all support someone else's work—usually an executive—by handling or supervising office duties. If you are interested in working as an executive assistant, here are major requirements you will be expected to meet by the majority of firms hiring for the position: Education and Training: The executive assistant job requires minimum of a high school diploma. Requirements – Skills, Abilities, and Knowledge – for Executive Assistant Job. Aside from a proficiency in computer skills, an Executive Assistant is not necessarily required to have a degree. Therefore, skill set plays a significant role in hiring decision. See also: Executive Assistant Resume Skills, Your email address will not be published. Saved $25,000 a week at ISN Lipmann through more efficient communication, logistics, and scheduling support. It also details hard and soft skills that are us… Often these duties are enough to keep an executive assistant busy. But just in case, here are some of the most commonly sought skills for executive assistants. Senior EA’s invariably have a bachelors degree - usually in Business Administration or similar. They keep abreast of technological changes so that they can quickly master new technologies and keep a watchful eye on the latest gadgetry. @media(min-width:800px){ .adslot_1{width:336px;height:280px;} Behind every successful executive is an exceptional assistant. An executive assistant, however, needs both experience and skills. Below is a detailed skill summary for the position of an executive assistant. Be prepared with people who can attest to your trustworthiness and reliability—important traits for an assistant. Knowing All the Best-Kept Secrets; Calm Under Pressure; Dogged Resourcefulness; Ruthless Prioritization; Ironclad Discretion; Strategic Multi-Tasking; Emotional Intelligence; Speed and Decisiveness; Networking; Analytics Skills Hours often follow typical those of a typical business work week. These professionals usually support senior executives – usually the CEO or CFO of a company. An Executive Assistant job description should advocate for a professional individual who is well-presented at all times. Notify me of follow-up comments by email. Experience . Typing, filing, and other clerical skills are important, but the best executive assistants often have strong personalities that are exhibited through several beneficial soft skills: Job opportunities for executive secretaries and administrative assistants are expected to decline by about 17% for the decade ending in 2026, according to the U.S. Bureau of Labor Statistics. } Being that capable requires a large skillset. Having basic office skills to carry out administrative duties is a must. If you’re searching for work as an executive assistant, you need a resume that demonstrates your value to your employer and also to the company that hires both of you. Senior Executive Assistants provide administrative and clerical support to an organization's management team and perform tasks that executives do not have time to handle. 31 Perfect Executive Assistant Objectives for Resume, Executive Assistant Interview Questions and Answers, Executive Personal Assistant Cover Letter Sample, Top 16 Executive Assistant Resume Summary Examples, Professional Recommendation Letter for a Babysitter, 17 Software Engineer Achievements and Accomplishments for Resume, 32 Housekeeping Manager Interview Questions and Answers, Using facsimile machines, scanners, and photocopiers, Finance software including SAGE Peachtree and Intuit Quick Books, Word processing software like MS Office suite and quick press, Office organization, record keeping, and bookkeeping, Storing data electronically, and arranging it effectively so as to retrieve it instantly when required, Making travel and hotel arrangements for clients, Shift appointments when needed and timely informing the respective parties regarding the change, Filling out forms and helping clients for the same, Writing correspondence including business letters as per instruction, Handling daily correspondence via email and manual post, Liaising between executives and employees, Coordinating with all concerned parties and arranging conferences, Organizing joint ventures that require extensive preliminary sharing of ideas among both parties, Prioritizing tasks and managing them in an orderly manner, Assigning time frames to pending tasks and following-up the time targets successfully, Pre planning of events and precautionary event management, Maintaining the executive’s calendar and issuing appointments as per availability and instructions, Researching on a topic and produce relevant reports for review of the executive. Work can be fast-paced and demanding, and the gatekeeper role sometimes requires executive assistants to say no to people who don’t want to take no for an answer. These professionals usually support senior executives – usually the CEO or CFO of a company. This job generally requires the ability to do the following work: Executive assistant duties include the same duties performed by administrative assistants: making and accepting phone calls; sending memos, emails, and letters on behalf of the executive; receiving visitors; handling scheduling; and more. Top Skills for Dedicated Executive Assistants. Maintained executive and team calendars by planning and scheduling meetings, conferences, teleconferences and domestic and international travel. The decline is attributed to the increase in the number of managers in an organization who share one assistant. However, specific office skills are highly valued, both in terms of catching the eye of those executives and as a means of ensuring your efficiency. People interested in working as an executive assistant also might consider one of the following career paths, listed with median annual salaries: Alison Doyle is the job search expert for The Balance Careers, and one of the industry's most highly-regarded job search and career experts. To find a great Executive Assistant, consider including some of these common skills in your Executive Assistant job description: Time … Duties are likely to include screening or answering phone calls, letters, and emails, managing schedules, and taking notes at … For bright junior Administrators, the s… As you have read in our example resume for an Executive Assistant, the candidate Carrie Anne included her tenure as a Personal Assistant to highlight her ability to conduct standard office work. This is a resume example for administrative professional with job experience as Executive Assistant and Office Manager and would be appropriate for any high level administrative position.The sample opens with an executive style summary paragraph that outlines the … It is the first point of contact between you and the recruiter. Highlight the times you have run a project or event. Format. Well-organized and able to multitask while maintaining a high level of professionalism and attention to detail. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. You’ll support your employer as he or she supports the larger enterprise, so you’ll need flexibility, determination, software skills, initiative, and focus. It may be used by employers to advertise a job and it may also be used by candidates to get a better idea to present their skills in the resume. One of the most highly sought after qualities of an executive assistant is being able to handle any situation. Executive Assistant skills and qualifications Effective Executive Assistant candidates should demonstrate particular skills and qualifications. Example:‘Administrative Assistant with a Bachelor’s Degree in Business Administration and a solid background working in different human resources firms. Skills An executive assistant should have strategic skills in addition to administrative abilities. Nearly everything you accomplish as an executive assistant requires advanced knowledge of electronic communications and coordination. These responsibilities mean that executive assistants must thoroughly understand their employer’s work. Executive Assistant Job Summary. Executive assistants often have to plan meetings, conferences and even parties. The skills required to do so include organization, time management, multi-tasking, resourcefulness, fine attention to detail and follow-through –all the skills that make a great executive assistant. Personal assistants are similar to executive assistants or office assistants in that all perform routine administrative-type tasks so that someone else does not have to. It needs to capture the imagination and admiration of the recruiter because if your resume does not do the bare minimum of impressing the recruiter, you will not get shortlisted in your chosen line of work. Executive assistants earned a median annual salary of $59,340 in 2018, which puts them just on the outside of the top 10% of earners among all secretaries and administrative assistants: Source: U.S. Bureau of Labor Statistics, 2018. There are few educational requirements to getting started as a secretary, but achieving a position as an executive assistant usually comes only after several years of experience. 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